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Journal Articles

Published electronic media are becoming Grey

Kumazaki, Yui; Suzuki, Satoru; Kanazawa, Masashi*; Kunii, Katsuhiko; Yonezawa, Minoru; Itabashi, Keizo*

The Grey Journal; An International Journal on Grey Literature, 15(1), p.45 - 50, 2019/04

JAEA Library focuses on collecting conference proceedings and technical reports which are very important and referred materials for our users in the field of nuclear science and technology. There are an increasing number of cases that they are published in electronic media such as CD-ROM and flash memories. There are problems as to manage such electronic media in a library. Largest problems for electronic media would be the long-term preservation and permanent access. Lifetime of electronic media are much shorter compared with paper and/or microfilm. In this regard, the JAEA library is struggling to preserve electronic media including related PCs and software for a long-term. One of the effective countermeasure should be preserving PCs and software to browse, emulation and migration to another media. However, our countermeasure is not good enough for users and preservation. The authors would like to present JAEA Library's current activities on long term preservation and use of electronic media, and it comes to the conclusion the fact that even published electronic media are becoming grey literature in certain environment.

JAEA Reports

Memoirs; The Energy Technology Data Exchange (ETDE) for Japan

Kunii, Katsuhiko; Itabashi, Keizo; Yonezawa, Minoru

JAEA-Review 2019-002, 237 Pages, 2019/03

JAEA-Review-2019-002.pdf:8.2MB

From 1987 to 2014, the Energy Technology Data Exchange (ETDE) Program under the auspices of the International Energy Agency (IEA) had been carried out successfully with fruitful outcomes. ETDE had been able to be an excellent database for use in the general field of application of energy, including nuclear energy. ETDE could have deserved it, by extensively collecting the literature and providing the metadata worldwide, as well as by delivering and disseminating the bibliographic data, first to member countries, next additionally to the developing countries free of charge and finally all the world through the Internet free of charge as well. During all the days of ETDE Program Then ETDE had been very close and strong ties and cooperation with the International Nuclear Information System (INIS) Program under the auspices of the International Atomic Energy Agency (IAEA), e.g., by sharing and complementing many elements and parts of each database mutually. A portal site, the ETDE World Energy Base (ETDEWEB), for the database of ETDE, had been available for use to deliver and disseminate the valuable information of bibliography of ETDE, containing directions to the full text data, dedicated to satisfying the interest of end users worldwide. As of today, even if the addition of bibliographic data to ETDE has ceased since 2014, ETDEWEB itself has been available as before, maintained in great help of the Office of Scientific and Technical Information (OSTI) of the Department of Energy (DOE), US, while OSTI had been praised as the Operating Agent (OA) of ETDE Program from the commencement to the ceasing. This is a report containing several historical documents in regard with the ETDE activities worldwide kept and remained in Japan as records (minutes etc) at the side of JAERI.

Journal Articles

Published electronic media are becoming Grey

Kumazaki, Yui; Suzuki, Satoru; Kanazawa, Masashi*; Kunii, Katsuhiko; Yonezawa, Minoru; Itabashi, Keizo

Proceedings of 20th International Conference on Grey Literature (GL-20), p.99 - 104, 2019/02

JAEA Library focuses on collecting conference proceedings and technical reports which are very important and referred materials for our users in the field of nuclear science and technology. There are an increasing number of cases that they are published in electronic media such as CD-ROM and flash memories. There are problems as to manage such electronic media in a library. Largest problems for electronic media would be the long-term preservation and permanent access. Lifetime of electronic media are much shorter compared with paper and/or microfilm. In this regard, the JAEA library is struggling to preserve electronic media including related PCs and software for a long-term. One of the effective countermeasure should be preserving PCs and software to browse, emulation and migration to another media. However, our countermeasure is not good enough for users and preservation. The authors would like to present JAEA Library's current activities on long term preservation and use of electronic media, and it comes to the conclusion the fact that even published electronic media are becoming grey literature in certain environment.

Journal Articles

The Recent improvements on circulation of research results at the Japan Atomic Energy Agency (JAEA)

Inagaki, Satomi; Hayakawa, Misa; Ebisawa, Naomi; Gonda, Mayuki; Nozawa, Takashi; Itabashi, Keizo

Proceedings of 18th International Conference on Grey Literature (GL-18), p.24 - 31, 2017/02

Sharing information of scientific research results on the Internet have developed in the global advancement of the open science today, such as archiving and disseminating scientific papers on institutional repositories, facilitating access to and use of research data etc. Accessibility to those contents in large volumes of information on the Internet is very important issue. Those contents might be grey literature without solving this accessibility issue. This presentation introduces the case study of the Japan Atomic Energy Agency (JAEA) Library as an example of efforts to improve circulation of research results in terms of grey literature. JAEA has disseminate information of our research results through the JAEA Originated Papers Searching System (JOPSS) on the Internet over decade, but we have three main issues to solve aiming at improving the accessibility of grey literature in the open science era; (1) to ensure accessibility of our Internet contents, (2) to consider how our target users find our contents, (3) to improve user interface of contents. We will continue to improve the system aiming to distribute various information of JAEA R&D results.

Journal Articles

The Recent improvements on circulation of research results at the Japan Atomic Energy Agency

Inagaki, Satomi; Hayakawa, Misa; Ebisawa, Naomi; Gonda, Mayuki; Nozawa, Takashi; Itabashi, Keizo

The Grey Journal; An International Journal on Grey Literature, 13(2), p.123 - 129, 2017/00

Sharing information of scientific research results on the Internet have developed in the global advancement of the open science today, such as archiving and disseminating scientific papers on institutional repositories, facilitating access to and use of research data etc. Accessibility to those contents in large volumes of information on the Internet is very important issue. Those contents might be grey literature without solving this accessibility issue. This presentation introduces the case study of the Japan Atomic Energy Agency (JAEA) Library as an example of efforts to improve circulation of research results in terms of grey literature. JAEA has disseminate information of our research results through the JAEA Originated Papers Searching System (JOPSS) on the Internet over decade, but we have three main issues to solve aiming at improving the accessibility of grey literature in the open science era; (1) to ensure accessibility of our Internet contents, (2) to consider how our target users find our contents, (3) to improve user interface of contents. We continue to disseminate research results by paying attention to the global trend of open science.

JAEA Reports

The Advisory Committee of International Nuclear Information System (INIS) for Japan

Kunii, Katsuhiko; Itabashi, Keizo

JAEA-Review 2016-021, 130 Pages, 2016/10

JAEA-Review-2016-021.pdf:2.2MB

Under the International Atomic Energy Agency (IAEA), the International Nuclear Information System (INIS) Programme commenced in 1970 and ever since INIS has been acting as a database system available worldwide through information networks each time providing bibliographic information then full text documents of literature, technical reports, etc. on peaceful use of nuclear science and technology, thoroughly supported and maintained by INIS Secretariat in Vienna, on the other hand the inputs for INIS are provided by Member States and Organizations in their own boundaries. As for the INIS activity in Japan, while, the Japan Atomic Energy Research Institute (JAERI), then succeeded as the Japan Atomic Energy Agency (JAEA) as of today, the both have been responsible with the INIS activity in Japan as the INIS National Centre for Japan based on the request of the "former" Science and Technology Agency of the Japanese Government, an advisory committee had have a very important role for the INIS activity in Japan by enthusiastically advising the whole related to the activity from advanced and comprehensive viewpoints of expertise. This report describes about it, the Advisory Committee of International Nuclear Information System (INIS) for Japan, successfully been held 34 times from Oct. 1970 to Mar 2005. Included are the history and its records, change of the member and topics of the Advisory Committee, and the minutes.

Journal Articles

Improving the metadata of bibliographic information to enhance its access

Hayakawa, Misa; Nagaya, Shun; Ebisawa, Naomi; Inagaki, Satomi; Nozawa, Takashi; Itabashi, Keizo

Proceedings of 4th International Conference of Asian Special Libraries (ICoASL 2015) (USB Flash Drive), 8 Pages, 2015/04

Recently, a large quantity of digital contents is distributed on the Internet. Therefore, it is important for us to consider how we can add the value and increase the access to our library bibliographic information metadata. Availability from multiple channels and providing link to the full text may become a solution. This paper describes the case of Japan Atomic Energy Agency Library, as an example to improve our library database that is providing the R&D information (academic papers, oral presentation, and technical reports) of our institute. JAEA library provides this information through JAEA Originated Papers Searching System (JOPSS). This system was improved by providing access channels for the metadata and link to full text. In addition, user interface was constructed based on the information seeking behavior.

Journal Articles

Enhancement of the functions of the Japan Atomic Energy Agency Library's Fukushima Nuclear Accident Archive using a novel data flagging system that improves the utilization of numerical data on the internet

Ikeda, Kiyoshi; Gonda, Mayuki; Nagaya, Shun; Hayakawa, Misa; Kunii, Katsuhiko; Mineo, Yukinobu; Yonezawa, Minoru; Itabashi, Keizo

Proceedings of 16th International Conference on Grey Literature (GL-16), p.139 - 145, 2015/03

The Japan Atomic Energy Agency (JAEA) Library has collected Internet information related the Fukushima Accident. We previously reported the development of the Fukushima Accident Archive using the DSpace in 15th International Conference on Grey Literature. We have encountered a new challenging issue grey literature. In many cases, Internet information contains valuable numerical data. However, it is difficult to identify the existence of numerical data in the Internet sites because numerical data is not often organized in a systematic manner on the web sites. We considered such method as to identify numerical data and attempted to introduce "data flagging" system, which was previously used in the International Atomic Energy Agency's International Nuclear Information System (INIS). In this presentation, we will introduce our "data flagging" system for numerical data on the Internet and how we apply the system to our Fukushima Accident Archive.

Journal Articles

Contribution to the improvement of dissemination of grey literature; JAEA Library's efforts for collecting, organizing and disseminating information on nuclear accidents

Ikeda, Kiyoshi; Oshima, Takeshi; Gonda, Mayuki; Nagaya, Shun; Hayakawa, Misa; Mineo, Yukinobu; Yonezawa, Minoru; Itabashi, Keizo

Proceedings of 15th International Conference on Grey Literature (GL-15), p.41 - 47, 2014/03

The Japan Atomic Energy Agency (JAEA) Library has collected information on the 3.11 accident from various sources and websites and then disseminated it over the Internet. However, there are some unresolved issues in terms of permanent accessibility to information and the lack of bibliographical control. We contribute to the improvement of the dissemination of grey literature by creating the metadata and organizing it with classification. We have created more than 4,000 metadata of the website's information concerning TEPCO's "photo and video collection", and more than 3,000 metadata of the Ministry of Economy, Trade and Industry (METI) of Japan's "press release". We have also created metadata of presentations at the meetings of the Atomic Energy Society of Japan (AESJ), held in September 2012 and March 2013.

Journal Articles

Potential of taxonomy to preserve and disseminate Fukushima accident information implemented by JAEA Library

Kunii, Katsuhiko; Itabashi, Keizo; Nagaya, Shun

International Journal of Nuclear Knowledge Management, 6(3), p.217 - 231, 2014/02

AA2013-0281.pdf:1.11MB

In regard to Fukushima Accident, it would be true that the concerned information has not been provided good enough for the affected people in and over Japan, for instance, as often being mixed, confused, too many to access or disappearing through the internet or websites. In this regard, necessary be to terminologically well line up ways to access such affected information, like a taxonomy, composed of semantically controlled terms on the related events forming lineage-like hierarchical structures. To come up with potential of the taxonomy to preserve and disseminate the affected information, described are preliminary view on its terminological aspects and availability of IAEA/INIS for the information implemented by JAEA Library. Remarks are that necessary be to make ever-new inexperienced aspects and terms derived from the affected information such as "beyond design basis" further detailed, scrutinised and involved in the both schemes, attributed to its taxonomical potential higher.

Journal Articles

Contribution to the improvement of dissemination of grey literature; JAEA Library's efforts for collecting, organizing and disseminating information on nuclear accidents

Ikeda, Kiyoshi; Oshima, Takeshi; Gonda, Mayuki; Nagaya, Shun; Hayakawa, Misa; Mineo, Yukinobu; Yonezawa, Minoru; Itabashi, Keizo

The Grey Journal; An International Journal on Grey Literature, 10(1), p.7 - 13, 2014/00

In March 2011, the Fukushima Daiichi Nuclear Power Station Accident occurred in Japan. After the accident, parts of information on the accident has been distributed as grey literature and they cause some issues in terms of permanent accessibility to the information. This paper introduces the activity of the Japan Atomic Energy Agency Library as an example of efforts to improve access of Internet information using the DSpace. Consequently, we contributed to the improvement of the dissemination of grey literature at the following three points; (1)to ensure permanent access to Internet information by cooperating with the National Diet Library's Web archiving project, (2) to develop standardized metadata schema and classification system, (3)to develop prototype system using DSpace and compile about 36,000 metadata.

Journal Articles

Collection of conference proceedings and improvement of access to the full text of proceedings

Hayakawa, Misa; Nagaya, Shun; Gonda, Mayuki; Fukazawa, Takeyasu; Yonezawa, Minoru; Itabashi, Keizo

The Grey Journal; An International Journal on Grey Literature, 9(3), p.139 - 144, 2013/00

Conference Proceedings are "grey literature" due to the fact that they are not made commercially available frequently. While many Proceedings are published on the Internet, there are specific issues that can affect access, such as changes in the URLs. This paper introduces the case of the Japan Atomic Energy Agency (JAEA) library as an example of efforts to improve access of Proceedings using the Internet.

Journal Articles

Study for development of the Fukushima Dai-ichi Nuclear Power Station accident archive

Nakajima, Hidemitsu; Ikeda, Kiyoshi; Yonezawa, Minoru; Itabashi, Keizo; Kiriyama, Eriko*; Iwata, Shuichi*

Joho Chishiki Gakkai-Shi, 22(4), p.344 - 353, 2012/11

BB2012-1951.pdf:2.04MB

The Library of Japan Atomic Energy Agency (JAEA) has developed the special website on Fukushima Dai-ichi Nuclear Power Station accident from April 4, 2011. This website is provided both in Japanese and English. It disseminates over 15,000 bibliographic and full-text records, such as JAEA's research results, academic journal articles, conference papers, technical reports etc. In this paper, the authors introduce the special website on Fukushima Dai-ichi Nuclear Power Station accident and discuss some challenging issues to develop archive.

Journal Articles

Collection of conference proceedings and improving access to the full text of proceedings

Hayakawa, Misa; Nagaya, Shun; Gonda, Mayuki; Fukazawa, Takeyasu; Yonezawa, Minoru; Itabashi, Keizo

Proceedings of 14th International Conference on Grey Literature (GL-14), p.143 - 148, 2012/11

In this presentation, we would like to introduce the present status of the collection of conference proceedings (proceedings) in the JAEA Library and the improvement of access to the full text of proceedings. Conference Proceedings have been published mainly in conventional book form from. But, in recent years, their publication form has been changing. Nowadays, they have been publishing in the form of a CD-ROM, or Internet. They become typical gray literature, because many of them are not commercially available. Accessibility to the full text of conference proceedings on the Internet seems improved. But, conference proceedings on the Internet have a specific problem of information on the Internet. For example, there is a possibility that access URL is changed. As a good practice for the improvement of accessibility to the full text of proceedings, we would like to introduce the case of the JAEA library. So, we would like to examine the problems of the availability of proceedings as a whole.

JAEA Reports

The History and library statistics of JAEA library activities

Itabashi, Keizo

JAEA-Review 2012-003, 52 Pages, 2012/03

JAEA-Review-2012-003.pdf:2.61MB

The history and library statistics of the Japan Atomic Energy Agency library activity were summarized. Former Japan Atomic Energy Research Institute and the former Japan Nuclear Cycle Development Institute merged in October, 2005, and Japan Atomic Energy Agency is established. Properly speaking, the library statistics of old two corporations should have been summarized, but statistics of the Japan Nuclear Cycle Development Institute is not yet obtained. Then, although it is stated as the Japan Atomic Energy Agency library, it limits to the description about the old Japan Atomic Energy Research Institute library, before 2004.

Journal Articles

INIS-based Japanese literature materials of bibliographic tools for human resource development

Kunii, Katsuhiko; Gonda, Mayuki; Ikeda, Kiyoshi; Nagaya, Shun; Itabashi, Keizo; Nakajima, Hidemitsu; Mineo, Yukinobu

Proceedings of International Conference on Toward and Over the Fukushima Daiichi Accident (GLOBAL 2011) (CD-ROM), 8 Pages, 2011/12

The Library of the Japan Atomic Energy Agency (JAEA) has developed two Japanese literature materials of bibliographic tools based on the International Nuclear Information System (INIS) of the IAEA which contains over 3.3 million records of 127 countries and 24 international organizations. These materials have been elaborated by appropriately designating Japanese terminology of nuclear field corresponding with English terminology or vice versa. One is "Transliterated Japanese journal title list" and the other is "INIS Thesaurus in Japanese". While the former is served as a reference that enables users to access articles of Japanese journals better matching their needs, the latter is served as a dictionary to bridge the gap on nuclear field terminologies between over 30,000 English terms and Japanese terms which correspond with those in a semantic manner. The application of those materials to the INIS's full text collection over 280,000 of technical reports, proceedings etc. as an archive is helpful for enhancement of human resource development. The authors describe the effectiveness of those INIS-based materials with bibliographic references of Fukushima Daiichi NPS accident.

Journal Articles

Controlled terms or free terms?; A JavaScript library to utilize subject headings and thesauri on the web

Nagaya, Shun; Hayashi, Yutaka*; Otani, Shuhei*; Itabashi, Keizo

Code4Lib Journal (Internet), 15, 6 Pages, 2011/10

Metadata is powerful tool for information organizing. There are two kinds of "keyword" used as the metadata, "free term" and "controlled vocabulary". There is an advantage that metadata creators can freely select the "keyword" by using a free term. However, there is a disadvantage that the retrieval leakage can be caused in information retrieval. On the other hand, the search accuracy can be improved using a controlled vocabulary. However, creating and management of a controlled vocabulary need manpower. In addition, the existing controlled vocabulary is paper, PDF, HTML, hard to use such a format. In this article, proposes to use "controlled vocabulary" as a metadata. We develop and release of JavaScript libraries for using controlled vocabulary as a metadata on the web service user (including PHP script). This JavaScript library supported using 10 thesauri and subject headings. FAST, NDLSH, Wikipedia Thesaurus, INIS Thesaurus, MeSH, and so on. Our final target is to create a mechanism using metadata across web-service, including free term.

JAEA Reports

History of the Special Committee on INIS Input Preparation

Itabashi, Keizo

JAEA-Review 2011-015, 158 Pages, 2011/06

JAEA-Review-2011-015.pdf:2.26MB

The special committee on INIS input techniques was held 8 times from December 1970 to March 1973. The special committee on INIS input preparation was held 39 times from February 1974 to December 2004. The history of these two committees is described.

JAEA Reports

The Step to the Japanese version of INIS Thesaurus

Itabashi, Keizo

JAEA-Review 2011-003, 279 Pages, 2011/03

JAEA-Review-2011-003.pdf:4.46MB
JAEA-Review-2011-003-appendix(CD-ROM).tsv:0.77MB

The outline of the attempt to the translation of INIS Thesaurus into Japanese is described here. And examples of descriptors of INIS thesaurus which are difficult to translate into Japanese are shown here, including typical examples due to the punctuation of English, singular and plural forms, same words have the different meanings in different fields, differences between the concepts of Japanese and English words, and other examples which are difficult to translate. And example of the worksheets used and the bilingual list of descriptors in the INIS Thesaurus are attached.

Journal Articles

Circulation improvement of articles in journals written in non-english languages; A Special journal titles translation list of journals written in Japanese for the international bibliographical database

Gonda, Mayuki; Kunii, Katsuhiko; Nakajima, Hidemitsu; Ikeda, Kiyoshi; Itabashi, Keizo; Koike, Akemi*; Igarashi, Ayumi*

Proceedings of 12th International Conference on Grey Literature (GL-12), p.113 - 117, 2011/00

Circulation of scientific information improves internationally today, and English which is "universal language" takes the leading part for scientific communication. On the other hand, non-English articles are still "gray literatures" due to language barriers though physical circulation improves as well as English articles. In the International Nuclear Information System (INIS) database operated by the International Atomic Energy Agency (IAEA), bibliographic information such as title and abstract etc. is written in English. This feature of the INIS database contributes to international circulation of scientific information of the nuclear field. However, titles of journals written by non-English language were described by transliterated Roman alphabet, non-native users cannot understand natures and subjects of journals written by non-English language. Non-native users cannot understand the nature of the journal with this journal title description, and then they fail to get the useful article. This language barrier should be broken through as soon as possible for circulation improvement of journals written by non-English language. So we develop a special journal titles translation list of journals written in Japanese for the INIS database, as attempt to improve circulation of articles in journals written by non-English language. We will release this list on the INIS database for circulation improvement of journals written by non-English language, and we will implement the list into the database for user's convenience in the future.

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